Your Global Mobility RfP, run at AI speed.
We run procurement processes internally with AI. That’s why we are faster and more efficient than traditional consulting. And we can put that same AI, in the form of an agent, directly into your team’s hands.
AI speed powered by trusted partner caddygo
Two ways to work with us:
We run it for you.
PMA leads the full RfP, powered by AI agents that draft, compare and document. You make the decisions, we carry the process.
Your team runs it, AI-enabled.
We give your team access to our AI agent, so you run the process yourselves, with PMA available for guidance and quality control.
Provider Cost Reduction and In-house Team Capacity offload
Many organisations rely on informal methods to manage supplier selection — manual Excel comparisons, ad-hoc requirements, and unstructured outreach. This often results in delays, internal misalignment, and suboptimal outcomes.
Our RfP support introduces a clear, AI-driven approach to the proposal process — built to be fast, transparent, and defensible, whether we run it for you or your team runs it with our agent.
Challenges
Lack of RfP knowledge
Mobility teams often lack the structural procurement background required to run a fully defensible tender.
Internal misalignment
Procurement and Global Mobility operate with conflicting priorities and fail to establish a shared standard for vendor selection.
Unclear service understanding
Corporate buyers struggle to separate actual vendor capabilities from standard sales material.
Lack of clarity on client needs
Organisations approach the market without a defined Target Operating Model or documented technical requirements.
In-house Capacity limitations
Internal teams do not have the headcount to manually evaluate extensive vendor responses and score them fairly.
Admin-heavy processes prevent deals
The burdensome manual paperwork of traditional procurement causes delays and stalls necessary operational upgrades.
What You Get
With PMA Consult, you get end-to-end support for your Global Mobility RfP — from preparation to long-term provider management. We combine strategic expertise, AI agents, and proven process design to make your procurement faster, clearer, and more effective — in whichever mode fits you.
Limited admin capacity
PMA leads the full RfP, powered by AI agents that draft, compare and document — you make the decisions, we carry the process.
01
RfP Process Lead
PMA leads the full RfP, powered by AI agents that draft, compare and document — you make the decisions, we carry the process.
02
RfP Process Lead
Self-Service, AI-Enabled We put our AI agent in your team’s hands so they can run the process themselves: drafting, vendor Q&A, and structured comparison, at AI speed — with PMA available for guidance and quality checks along the way.
03
Provider Implementation
We support contract setup, onboarding, and process integration with all departments. This ensures a smooth start and fast time-to-value for your chosen provider.
04
Provider Management Afterwards
PMA leads the full RfP, powered by AI agents that draft, compare and document — you make the decisions, we carry the process.
05
People Enablement
We empower your teams with the knowledge and tools — including our AI agent — to manage RfPs independently. Through training and hands-on support, we build lasting internal capabilities.
06
Cost Reduction
Our approach will help you to reduce the costs and to offload the internal team capacities.
07
We Support
Operational guidance for buyers and vendors. We bring governance to vendor selection and clarity to the proposal process.
- Analysis of company requirements in the global mobility field
- Analysis of the provider landscape
- Running the vendor selection in collaboration with Procurement
- Analysing applicants
- Onboarding and implementing the selected vendor
- Creating the legal framework in collaboration with Legal
- Support in the proposal process
- New business
- Existing business (account management)
How It Works
Whether PMA leads or your team runs it with our agent, the process — and the AI support behind it — is the same.
- Analysis
- Market screening
- NDA & RfI
- Shortlist II & Evaluation
- RfP
- Shortlist I & Evaluation
- Presentation
- Contract & Negotiation
- Supplier Relationship Management
Low-Risk by Design
Zero IT footprint with full compliance. Every decision is recorded, secured, and objectively measured.
Nothing to install
Our AI agent is operated by PMA and made available to you as a service. No tooling to roll out on your side, no IT project.
01
Every step on record
Requirements, versions, vendor questions, answers and scores are captured as the project runs, with a record of who changed what. An audit reads the process out of the file, instead of collecting folders and mailboxes afterwards.
02
Scored the same way every time
Every offer is measured against the same written requirements, by a process with no vendor relationships and no history with the bidders. The reasoning is written down, so it can be challenged and re-checked.
03
Your data, handled as a consulting engagement
Tender documents sit in PMA’s environment for the duration of the project and are handed over at the end, under NDA and a DPA. Your content is not used to train models.
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Ready to Simplify Your RfP Process?
Whether you need us to run it, or you want your team running it with our AI agent — we’ve got you covered.
PMA Consult
Targeted support for your current RfP, from preparation to provider selection and implementation.
PMA Academy
Enable your Global Mobility and Procurement team with knowledge through our Courses, designed for sustainable enablement.
PMA Podcast
A CPO³ Series where Chief People, Chief Product and Chief Procurement Officers discuss RfP Service Delivery and beyond.
CPO³ Panel
A live People-Product-Procurement Panel at the 3rd International HR Tech Conference in Leipzig, 23–24 November 2026.
Meet our Global Mobility Procurement Experts
Many organisations rely on informal methods to manage supplier selection — manual Excel comparisons, ad-hoc requirements, and unstructured outreach. This often results in delays, internal misalignment, and suboptimal outcomes.
Our RfP support introduces a clear, AI-driven approach to the proposal process — built to be fast, transparent, and defensible, whether we run it for you or your team runs it with our agent.
Daniel Zinner
Alejandro Basterrechea
Alexander Lieder
Global Mobility Procurement fast, cost Efficient and Aligned
We combine practitioner experience across Global Mobility, Procurement, and AI to structure your RfP process.
